This article outlines the types of fees that may apply when using TaxCloud. It covers subscription billing practices, additional service charges, and usage-based fees, so you can better understand what to expect and avoid any surprises.

This article outlines the types of fees that may apply when using TaxCloud. It covers subscription billing practices, additional service charges, and usage-based fees, so you can better understand what to expect and avoid any surprises.


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## Subscription Fees

Your subscription fees are outlined in your signed Order and reflect the services and filing limits included in your plan. These fees are:

* Billed in advance and due when your Order is accepted, unless stated otherwise.
* Non-refundable, even if you cancel early or use the service less than expected.
* Automatically charged to the primary payment method on file. Backup payment methods will be used if the primary method fails.

TaxCloud may adjust pricing at the start of a renewal term with notice via email or published updates to our website.


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## Other Fees & Penalties You May Incur

Certain fees may apply in addition to your subscription, depending on your account activity and payment behavior:

|    |    |
|:---|:---|
| Fee | Description |
| Returned Fee for Tax Remittance | $100 — Applies when a tax remittance payment fails (e.g., due to insufficient funds, bad bank mandate, etc). |
| Failure to Remit SST Tax Funds | $45 per state filing — Applies when TaxCloud is required to file a return in an SST state but cannot remit the tax due because the merchant’s payment method failed. \n \n*SST filings are typically subsidized by the state and free to merchants, but that subsidy is not available when no tax is remitted. (This fee does not apply to $0 tax filings).* |
| Returned Fee for Service | $50 — Applies when a payment for TaxCloud’s services fails. |
| Credit Card Fee for Tax Remittance | 7% — Applies when tax funds are paid to TaxCloud using a credit card. This only applies if a credit card is the sole payment method on file, or are unable to collect via bank ach. |
| Late Payment Fee | 1.5% per month (or the legal maximum) on overdue amounts, starting from the due date. |
| Amended Filings | Minimum $120 per amendment — Fees apply when an amendment is requested due to merchant error or state-requested corrections. Final cost depends on volume and complexity. |
| Collections and Legal Fees | TaxCloud may recover reasonable costs associated with collecting overdue payments, including attorney fees. |
| Audit-Related Fees | Costs incurred during audits (by TaxCloud or third parties) related to your filings or account setup are your responsibility. |
| State-Imposed Penalties and Interest | Any state-assessed fees, penalties, or interest are the merchant’s responsibility. |


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## Usage-Based and Optional Service Fees

Depending on how you use TaxCloud, the following additional charges may apply:

### Filing and Order Overage Fees

Each subscription plan includes a set number of monthly filings and a transaction volume allowance. If you exceed these limits, overage fees will apply:

* Learn more about [order overages](https://support.taxcloud.com/en-us/articles/what-happens-if-i-go-over-my-allotment-of-orders-NaCtHyIFVY?draftPreview=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJpZCI6ImM1YjEzYTFhLTdmYzQtNDYzOS05YTc3LTgxNjM5MzhjMWVhYSIsImRvY3VtZW50SWQiOiI3MGJjMjU0Ni0yZDU4LTQ3YmQtYmZkOC0xY2NhY2Y5ZjZhNTMiLCJjcmVhdGVkQXQiOiIyMDI1LTExLTI3VDA1OjU5OjE4LjA2NFoiLCJleHBpcmVzQXQiOiIyMDI1LTExLTI3VDA2OjU5OjE4LjA2NFoiLCJ0eXBlIjoiZHJhZnRfcHJldmlldyIsImlhdCI6MTc2NDIyMzE1OH0.zAQuHJtAANzkrTo0kVdjWM8KW3V0YMAzF0xwKtGTf-U)
* Learn more about [filing overages](https://support.taxcloud.com/en-us/articles/understanding-taxclouds-filing-costs-filing-subscription-eKyaThBvyn)


:::info
Note: Orders containing an exemption certificate are counted as two orders due to the additional processing involved.

:::

### Sales Tax Registration Services

TaxCloud offers optional registration services to help you obtain sales tax licenses in various states.

* The standard cost is $249 per registration.
* However, in some states, TaxCloud can register you for free if the state is part of the Streamlined Sales Tax (SST) program.

View details here: [How do I register for my sales tax license?](https://support.taxcloud.com/en-us/articles/how-to-register-in-a-new-state-and-obtain-my-sales-tax-license-gVO83DkNoB)

### Exemption Certificate Management

If you use TaxCloud to apply exemption certificates for tax exempt customers, orders containing an exemption certificate are counted as two orders due to the additional processing involved

Learn more here: [What is an order?](https://support.taxcloud.com/en-us/articles/what-is-an-order-in-taxcloud-mZCfnB6Kpf)


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## Disputing a Fee

If you believe a fee has been charged in error, please contact us within 30 days of the charge. To ensure a prompt review:

* Provide the date, amount, and reason for the dispute.
* Disputes submitted after 30 days may not be eligible for review.

Once resolved, any outstanding amounts must be paid within 20 days.


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## Payment Requirements

To avoid service disruption or late fees, please ensure:

* Your payment information is valid and up to date.
* You’re authorized to use the payment method provided.
* You have a valid backup payment method on file if needed.

TaxCloud may charge your stored payment method for any applicable fees—before or after cancellation of services—without additional notice.


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## Need Help?

If you have questions about your current plan, overage thresholds, or any of the fees listed above, please reach out to our Customer Support team by emailing [service@taxcloud.com.](/doc/servicetaxcloudcom-u2SzG7uZyv) We're here to help.

Fee Schedule: Understanding TaxCloud Fees

Changing your TaxCloud Subscription Plan

Understanding the difference between TaxCloud Starter and Premium Plans

Plans and Pricing

What is TaxCloud's Premium Trial?

How to Take Your Integration Live

Preparing For Onboarding

TaxCloud Onboarding Webinars

How to Set Up and Manage Locations

Getting Started

How Payment Methods Are Used For Billing and Tax Funding

How can I get a copy of my TaxCloud invoice receipt?

How do I change my default payment method?

How to Add a Payment Method in TaxCloud

Billing and Payments

How to create a TaxCloud account?

Account Setup

TaxCloud Account Lockout Policy

I have a new EIN. How does that impact my TaxCloud account?

How to Close Your TaxCloud Account and Cancel Subscription

How to Use Multi-Account Login

How to add/remove a contact from your TaxCloud account.

Verify Your TaxCloud Account is Complete for Calculations

Video: How to complete your TaxCloud Business Profile

How do I reset my Password?

How to Enable & Disable Tax Collection in a State

How to Update My New Business Address With The States?

Best Practices for your TaxCloud Account

Account Management

Account and Billing

TaxCloud System Status

Where to Find Your API Key & Login ID

What are API calls and what do they do?

TaxCloud's APIs

Understanding Nexus Threshold Calculations

How do I confirm a rate with TaxCloud?

How do I find my Merchant Number?

Is TaxCloud collecting Illinois Retailer's Occupation Tax (ROT)?

What Services Does TaxCloud Provide?

What happens if I go over my allotment of orders?

What is a voluntary seller?

What is an order in TaxCloud?

Can TaxCloud help with my State Income Taxes?

How to Speak to a Member of Each State's Tax Authority or Department of Revenue

How to Speak to a member of each state's DOR

What are Home Rule States?

What is a multi-state id or sstid?

Does TaxCloud collect the Colorado Retail Delivery Fee (CO RDF)?

Understanding the Minnesota Delivery Fee

General

What is an Exemption Certificate?

How to Upload Exemption Certificates in Bulk

How to Add an Exemption Certificate to TaxCloud

Exemptions and Certificates

How to contact TaxCloud?

TaxCloud Audit Support Overview

Support and Resources

Michigan - Business Taxes Registration Summary of Changes

Rhode Island - Failure to Renew

Colorado SUTS Filing Reminder Notices

Texas - Notice of Tax/Fee Due

Texas - Sales & Use Tax Return Paper Form

Florida - Credit Memo

Florida Hunting, Fishing, and Camping Sales Tax Holiday (Sept 8 – Dec 31, 2025)

Arkansas - Excise, Waste Tire or Withholding Wage Tax

Louisiana State Sales Tax Rate Update

Does TaxCloud Handle Sales Tax License Renewals?

How to register in a new state and obtain my Sales Tax License

Indiana - Notice of Proposed Assessment

Nebraska - Enforcement of Lien Notice

New Jersey - Certificate of Registration

North Carolina - Certificate of Registration

Tennessee - Notice of Overpayment

When To Forward a State Notice to Taxcloud

Wyoming - License Certificate

Connecticut - Delinquency Notice

California - CDTFA Statement of Account

State Notices and Licenses

Navigating Your Tax Dashboard

Understanding the Dashboard in Your <PERSON> Account

Navigating the TaxCloud Portal

Uploading Historical and Marketplace Transactions via CSV

How to Import Partial Refunds via CSV

CSV Template Required Fields and Column Descriptions

What is TaxCloud's policy regarding Transaction import timing?

When is the deadline to upload my transactions to TaxCloud?

Why are exempt sales taxing in my import?

Uploading Transactions via CSV

How to Upload Transactions via CSV

Transactions: Import and Export

Can I edit a transaction?

How to Locate a Transaction URL in TaxCloud

Managing your transactions

Transaction Timestamp Policy

How to Filter Transactions with Advanced Search

How to manually return a transaction in TaxCloud?

Setting the Transaction Shipping Destination

How to Manually Add a Transaction

How to View and Share Transaction Details

Transactions: Overview

Using the Download Center for Reports

Does Washington B&O (excise) Tax Appear in Your TaxCloud Reporting?

Understanding the differences between TaxCloud Tax Reporting and Your Platform's Tax Reporting

When does TaxCloud pull my tax funding?

Understanding Tax Reports and Drilling Into Transaction Details

Reporting

Transactions and Reporting

Managing Your Tax Thresholds

South Dakota - Sales & Use Tax Return Paper Form

Does TaxCloud File in Louisiana?

Filing: State-Specific Workflows

Enabling Filing in TaxCloud (via Thresholds Page)

How can TaxCloud assist with Filing?

How do I confirm my filings have been submitted in SST / Streamline member states?

How do I know if TaxCloud is filing for me in a state?

I just got a filing frequency change notice, what should I do?

Understanding TaxCloud's Filing Costs & Filing Subscription

Why might my Direct Filing ACH be less than what TaxCloud is saying I collected.

How to Request TaxCloud to Begin Filing Sales Tax Returns

How to Stop Filings with TaxCloud

Filing: Managing Filing in TaxCloud

Does TaxCloud file Withholding Tax?

Understanding Your Tax Reporting Page

What are TaxCloud Filing Fees?

What does it cost for TaxCloud to file for me in non-SST states?

Filing: General

Filing and Compliance

Is shipping taxable?

Managing Product TIC Mapping with Product Catalog

Sales Tax Holidays & Product Codes (TICs)

TaxCloud Taxability Information Codes (TIC)

Taxability and TICs

Calculating sales tax on Digital Goods

Calculating sales tax on P.O. Boxes

Does TaxCloud Calculate Sales Tax for International Orders?

Guidelines on When TaxCloud May Cover Penalties and Interest (P&I) for Sales Tax Fiilings

How does New York handle sales tax on apparel under \$110?

How does TaxCloud round sales tax?

Is the plus 4 zip code extension (9 digit zip) required to calculate sales tax?

Understanding the difference between sales tax and use tax

What is Sales Tax Sourcing?

What is Streamlined Sales Tax (SST) and do they cover TaxCloud services?

How do I know if I've reached Economic Nexus in a state?

What is Nexus?

What is Washington B&O Tax?

Tax Concepts

Building a custom API connection with TaxCloud

Building a direct API integration with TaxCloud

Reviewing and Submitting an Exemption Certificate

How to Add and Manage Integrations in TaxCloud

Video: How to add or disable an integration

General Integrations

How the QuickBooks Online Integration Works

Connecting TaxCloud to QuickBooks Online

Changing the Sales Tax Display Mode for QuickBooks Online

Managing Exempt Customers in TaxCloud for QuickBooks Online

Managing Invoices with Multiple Payments in Quickbooks (Real-Time Integration)

QuickBooks Online Integration: How to Resolve a Missing Account, Product Code, or Sales Tax Item Error